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The budget required for HSE-MIS planning and implementation consists of the capital and human resources necessary to plan, develop, test, and implement a new or upgraded system and train users. Developing and adhering to an HSE-MIS budget is essential in ensuring proper and efficient resource allocation.  HSE-MIS budgets may include a combination of corporate, subsidiary, and facility funding.


 Key Concepts  
  • Align the HSE-MIS budget for HSE solutions with the HSE-MIS Plan.
  • Align the HSE-MIS budget with each business-level capital planning and budget process.
  • Make sure the budget meets both short- and long-term support needs.
  • Revisit the budget when there are revisions to the scope, changes to the implementation plan or schedule, or resource reallocation.



 Practical Advice  
  • The cross functional team should be an active partner in budget development and management.
  • Ensure that clear communication of project costs and responsibilities is extended to all appropriate levels including plant, corporate, and business levels.
  • Continuous proper management of the HSE-MIS Implementation Plan is important to stay on budget.
  • Plan ahead for HSE-MIS capital projects so that integrating these projects into the budgeting process is straightforward.
  • Understand the ongoing budget needs for maintaining HSE-MIS systems. Identify who will pay for ongoing maintenance and support.
  • When planning for a comprehensive HSE-MIS system that involves several subsidiaries or facilities, agree upon the allocation of costs up-front if the capital costs and expenses are billed back to subsidiaries or facilities.
  • Budget for contingencies in the 10 percent - 20 percent range to eliminate the need for additional approvals. Cost overruns are not uncommon, particularly in writing and testing new computer code.

  • Build in resources (approximately 25 percent of project costs) for testing and training. This is often overlooked, and may make the difference between meeting and not meeting user expectations.
  • Buying or building a system is one cost; implementing the system is another. Implementation may be a long-term proposition and all aspects of it, such as training, data conversion, populating the database, and customization needs to be considered and included in the budget.

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